Annual Meeting Reports

2025 Annual Meeting Agenda

Monday, August 25, 2025

7:00 PM

Waunakee Community School District 905 Bethel Circle

Waunakee, WI 53597

Members of the public may attend Board of Education meetings in-person. Members of the public who choose to access the meeting via live stream video may do so at:

https://www.youtube.com/channel/UClgebJT-i0GbAiYqrkpaBmA

Public comments will be limited to 3 minutes. The Board will allow 30 minutes for public comments.

Public comments may be sent to Rebecca McDonough at district_administrator@waunakee.k12.wi.us up to one hour before the start of the Board meeting. All comments will be reviewed by the Board members. Emailed comments will be reviewed by the board but not read out loud. Emailed comments sent during any part of the board meeting (Board Development, Closed session, Open session) will be forwarded to the board but may not be reviewed by the board until after the board adjourns. Comments must include the commentator's name, address, and must identify their connection to the District (if any) and any group they are representing in order to be considered by the Board.

If you would like to address the Board in-person during the public comments section of the meeting, you will be asked to check in with District personnel when you arrive so that you can be recognized and address the Board when your name is called.

A recording of the meeting will be posted on the District webpage within 24 hours of the meeting time.

AGENDA

Elect Chairperson to Conduct Budget Hearing and the Annual Meeting

Attached please find the annual meeting presentation that will be used to present the budget hearing information followed by the annual meeting resolutions.
Reading of the Official Notice of the Budget Hearing and the Annual Meeting -Carlena Eaton- School District Clerk
Budget Summary - Director of Business Services
Review of Minutes of the 2024 Annual Meeting
Receive and Accept Treasurer's Report - Mark Hetzel, School District Treasurer
Resolution A - Authorize the School Board to Charge Student Fees
Resolution B - Salaries and Expenses for School Board Officers
Resolution C - School Lunch Program Authorization
Resolution D – Authorize the School Board to Engage Legal Counsel if Needed
Resolution E - Set Date and Hour for 2026 Annual Meeting or Authorize School Board to Set Date and Hour
Resolution F - Transportation
Resolution G - Adoption of Tax Levy
Persons Attending Meeting May Request Information on Any Topic Relative to

Current Policies and Proceedings of the Schools.

“Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires assistance with access or materials should contact the Waunakee Community School District Office at 849-2000, 905 Bethel Circle Drive Waunakee, WI 53597, at least twenty-four hours prior to the commencement of the meeting so that necessary arrangements can be made to accommodate the request.”
Adjournment

2025 Annual Meeting Presentation

Printable version of the 2025–26 Annual Meeting presentation (PDF)

H1: 2025 Annual Meeting & Budget Hearing

H2: Meeting Details

Date: Monday, August 25, 2025
Time: 7:00 PM
Location: Board of Education Room, 905 Bethel Circle, Waunakee, WI 53597

H2: Purpose of the Annual Meeting

The annual meeting of a common school district is held pursuant to Wisconsin statutes and covers required annual business items (including budget/tax levy actions and other annual approvals).

H2: Election of a Chairperson

The budget hearing and annual meeting are to be chaired by an elector selected from those present.

H2: Official Notice of the Hearing and Meeting

The Board Clerk, Carly Eaton, will read the required notices as published in the district’s official newspaper.
Required notices: (add link under Annual Meeting Reports tab)

H2: Budget Summary

Director of Business Services, Allie Newton, will review the budget and financial data.
Budget publication: (add link under Annual Meeting Reports tab)

H2: Budget Timeline

3rd draft of the budget approved by the School Board on July 14, 2025.
- This draft was based on the Governor’s approval of the 2025–27 State Budget.
- Included a tax levy of $49 million, an equalized property value increase of 5.0%, and an estimated tax rate of $9.35.
- This is the version published in the Waunakee Tribune for the budget hearing/annual meeting.
On October 30, the School Board will approve the budget and tax levy using final budget data instead of estimated data.

H2: 2025–27 State Budget Highlights

H3: Revenue Cap

The state revenue cap formula was increased by $325 per student for 2025–26.
The student categorical aid remains the same at $742.
The November 2024 operational referendum allowed the 2025–26 revenue limit to increase by up to:
- $8.1 million (recurring)
- $500,000 (recurring) for classified staff pay
- $1.05 million (non-recurring) for competitive wages
The revenue cap is estimated to increase by $3,309,341 and non-revenue cap revenues are estimated to increase by $445,582 (primarily open enrollment).
An operational referendum to exceed the revenue limit was approved by the community at $9.65 million for 2025–26 and $11.2 million for 2026–27.

H3: State General Aid

Waunakee is estimated to receive a $1,042,818 decrease in state general aid for 2025–26.
The 2025–27 state budget included a $0 increase in the state equalization aid formula.
Under the state revenue cap formula, changes in state general aid are offset by changes in the Fund 10 local property tax levy.

H3: Special Education Aid

State special education aid increased to 42% in 2025–26 and 45% in 2026–27.
Waunakee is budgeting a 40% increase for 2025–26.
Waunakee is estimated to receive an $825,000 increase in state special education aid for 2025–26.
Changes in state special education aid are offset by changes in the local transfer from the general fund (Fund 10) to the special education fund (Fund 27).

H2: Enrollment

Budget developed with an estimated increase of 18 students (total enrollment estimated at 4,429).
4,429 students compared to 4,411 students from September 2024.
Current enrollment data is 4,382.

H2: Expenditures (General Fund)

6% increase over 2024–25 (budgeted).
5.4 FTE increase in staff.
2025–26 salaries/wages approved with a 2.95% CPI increase plus compensation system increases; first phase of classified staff average pay increases implemented from the November 2024 referendum.
Contingency fund included: $200,000 (previously $100,000; first increase in 25+ years).

H3: General Fund Expenditures (Actual/Budgeted)

Copy/paste into a table in Finalsite:

School Year | Amount
2018–19 | $49,647,730
2019–20 | $51,207,365
2020–21 | $52,814,759
2021–22 | $55,312,385
2022–23 | $60,298,881
2023–24 | $63,124,805
2024–25 | $67,708,385
2025–26 (budgeted) | $71,463,308

H2: Revenue (General Fund)

State aid decreases $1,042,818 (4%).
Local taxes increase $4,133,367 (11%).
Total increase of $3,754,923 (5.25% over 2024–25 budget).

H2: Tax Levy and Tax Rate

H3: Equalized Tax Rate

2024–25 equalized property values: $5,036,421,267
2024–25 tax rate: $8.90 per $1,000 of equalized value
2025–26 estimated equalized property values: $5,288,242,330
2025–26 estimated tax rate: $9.35 per $1,000 of equalized value

H3: 2025–26 Tax Levy Notes

The School Board will be evaluating options to reduce the tax levy prior to October 30.
Debt service tax levy: $10,940,424. The debt service levy includes $0 identified as a debt service defeasance (pre-paying existing debt). A refinancing could occur in 2025–26 to lower the overall tax levy.

H3: Equalized Value (in Billions)

School Year | Equalized Value
2018–19 | $2.8B
2019–20 | $3.1B
2020–21 | $3.2B
2021–22 | $3.4B
2022–23 | $3.9B
2023–24 | $4.6B
2024–25 | $5.0B
2025–26 | $5.2B

H3: Equalized Value Certification

The 2025–26 tax levy is estimated based on a 5% increase in the equalized property value in the District.
The State of Wisconsin certifies the equalized property value on October 1, 2025.
Based on August 15 property value information from the Department of Revenue, equalized value is estimated to increase by 9.3%, including at least 2.66% new construction.

H2: Next Steps with the 2025–26 Budget

School Board must modify the budget based on September enrollment count (September 19, 2025).
Budget changes since July 2025 (cash flow borrowing, open enrollment, 4K, transportation, utilities, building budgets, summer school, grants, personnel costs, etc.).
Final district property values and final district revenue cap amount.
Final district state aid/property tax amount and final district tax rate.
All changes will be completed by November 1, 2025 (last possible date to approve the budget and tax levy).
Special board meeting scheduled for October 30 to approve the 2025–26 budget and tax levy.

H2: Budget and Financial Reviews

The budget/financial status of the district is reviewed by multiple internal and external groups, including:

School Board Treasurer – Mark Hetzel
School Board Budget Committee (3 members)
School Board (7 members)
Department of Public Instruction
External School Board Auditor (Wipfli)
External private businesses (Moody’s and Standard & Poor’s rating)
Any citizen who wishes to review information

H3: Bond Rating

In February 2025, the district received a stable rating of AA- from Standard & Poor’s Global Ratings.
Bond rating information: (add link under Financial Transparency tab)

H2: What did the Community Approve for the November 5, 2024 Election?

H2: Long-Term Financial Planning

Expiration of non-recurring operational referendum: $2.1 million after the 2026–27 school year
School Board goal: maintain competitive compensation for staff.
Disconnect between state resources and operational costs:
- $325 per student equates to ~2.7% revenue increase.
- Major expenditures (CPI salary increases, compensation systems, transportation, utilities, benefits, etc.) are increasing above 2.7%.
- Aligning revenues and expenses may require expenditure reductions or operational referendums.
Address declining Fund 10 fund balance percentage.

H2: Budget Detail and Questions

We will be happy to answer any questions you may have.
Detailed budget information: (add link under Budget Planning tab)

H2: 2024 Minutes

Please review the minutes of last year’s meeting.
Last year’s minutes: (add link under Annual Meeting Reports tab)

H2: Treasurer’s Report

Board Treasurer, Mark Hetzel, will review this report.
Action should be taken to accept the report.

H2: Resolutions

All need a motion and a second.
Please state your name for the minutes of the meeting.

H3: Board Salaries (Present Salaries)

President, Clerk, and Treasurer receive $6,972 per year for all regular and special meetings, and committee meetings.
All other Board Members receive $6,297 per year for all regular and special meetings, and committee meetings.
Reimbursement for expenses.
In 2023, Board salaries increased by the approved CPI increase and provided Board Members access to the District Wellness Clinic.

H3: School Lunch Program

The Board needs authorization to conduct a food service program.

H3: Legal Counsel

Periodically it is necessary for the Board to seek legal advice and counsel. Your approval is necessary.

H3: Annual Meeting Date

Administrative request to keep the 2026 Annual Meeting at the end of August for cash flow borrowing purposes.

H3: Transportation

The Board needs your approval to contract for bus service and/or operate its own buses.

H3: Tax Levy Recommendation

The Board recommends a total levy of $49,463,681, of which:
- $37,516,957 is for the general fund
- $10,940,424 is for debt service
- $1,006,300 is for community service

H2: Questions and Information

Please feel free to ask for information or answers of any Board member or administrator.

Thank you for coming this evening.

2025 Annual Meeting Hearing Notice

Notice for Annual District Meeting
(Section 120.08(1))
Notice is hereby given to qualified electors of the Waunakee Community School District, that the annual meeting of said district for the transaction of business, will be held at the District Office, 905 Bethel Circle, Waunakee, WI 53597, on the 25 day of August, 2025, at 7 o’clock.
Carlena Eaton, District Clerk

2025 Annual Meeting Budget Publication

Budget Publication

Waunakee Community School District
All Information described below is available in this linked document👉2025–2026 Budget Summary

This budget summary is published in accordance with Wisconsin Statute §65.90 and includes the required minimum detail. The detailed budget may be examined at the District Office. A public hearing on the budget will be held as noticed.

General Fund (Fund 10)

Fund Balance

Beginning Fund Balance

2023–24 Audited: $8,022,096.97
2024–25 Unaudited: $7,481,180.57
2025–26 Budget: $6,403,518.88

Ending Fund Balance

2023–24 Audited: $7,481,180.57
2024–25 Unaudited: $6,403,518.88
2025–26 Budget: $6,403,518.88

Revenues and Other Financing Sources

Transfers In: $0.00
Local Sources: $39,109,245.00
Inter-district Payments: $3,128,631.00
Intermediate Sources: $0.00
State Sources: $28,188,282.00
Federal Sources: $707,267.00
All Other Sources: $329,883.00

Total Revenues: $71,463,308.00

Expenditures and Other Financing Uses

Instruction: $34,937,009.00
Support Services: $27,430,340.00
Non-Program Transactions: $9,095,959.00

Total Expenditures: $71,463,308.00

Special Projects Fund (Fund 20)

Beginning Fund Balance

2025–26 Budget: $1,361,046.79

Ending Fund Balance

2025–26 Budget: $1,265,195.79

Revenues: $14,231,887.00
Expenditures: $14,327,738.00

Debt Service Fund (Fund 30)

Beginning Fund Balance

2025–26 Budget: $7,107,230.05

Ending Fund Balance

2025–26 Budget: $5,540,270.05

Revenues: $11,777,159.00
Expenditures: $13,344,119.00

Capital Projects Fund (Fund 40)

Beginning Fund Balance

2025–26 Budget: $44,632,923.12

Ending Fund Balance

2025–26 Budget: ($5,328,811.88)

Revenues: $1,500,000.00
Expenditures: $51,461,735.00

Food Service Fund (Fund 50)

Beginning Fund Balance

2025–26 Budget: $24,141.80

Ending Fund Balance

2025–26 Budget: $30,507.80

Revenues: $2,791,696.00
Expenditures: $2,785,330.00

Community Service Fund (Fund 80)

Beginning Fund Balance

2025–26 Budget: $96,075.79

Ending Fund Balance

2025–26 Budget: $96,075.79

Revenues: $1,225,000.00
Expenditures: $1,225,000.00

Package and Cooperative Programs Fund (Fund 90)

Beginning Fund Balance

2025–26 Budget: $0.00

Ending Fund Balance

2025–26 Budget: $0.00

Revenues: $10,000.00
Expenditures: $10,000.00

All Funds Summary

Gross Total Expenditures – All Funds: $154,617,230.00
Interfund Transfers – All Funds: $7,554,300.00

Net Total Expenditures – All Funds: $147,062,930.00

Percentage change in net total expenditures from prior year: -3.31%

Proposed Property Tax Levy

General Fund Levy: $37,516,957.00
Referendum Debt Service Levy: $10,940,424.00
Community Service Fund Levy: $1,006,300.00

Total School Levy: $49,463,681.00

Percentage increase from prior year: 10.35%

Programs Impacting the Budget

The following new or discontinued programs have a financial impact on the proposed budget:

Total expenditures and other financing uses as reflected above

2025 Treasurer's Report

Treasurer’s Report

Waunakee Community School District
All Information described below is available in this linked document👉2025 Annual Meeting – August 25, 2025

The following information reflects the preliminary (unaudited) fund balances, revenues, and expenditures for the 2024–2025 fiscal year.

Summary of Funds

Fund 10 – General Fund
Beginning Fund Balance: $7,481,180.57
Revenues: $68,102,084.97
Expenses: $68,102,084.97
Ending Fund Balance: $7,481,180.57
Change in Fund Balance: $0.00

Fund 20 – Special Projects Funds
Beginning Fund Balance: $1,249,476.80
Revenues: $13,584,617.93
Expenses: $13,473,047.94
Ending Fund Balance: $1,361,046.79
Change in Fund Balance: $111,569.99

Fund 30 – Debt Service Funds
Beginning Fund Balance: $7,330,161.67
Revenues: $11,425,664.71
Expenses: $11,648,596.33
Ending Fund Balance: $7,107,230.05
Change in Fund Balance: -$222,931.62

Fund 40 – Capital Projects Funds
Beginning Fund Balance: $38,303,346.01
Revenues: $68,187,505.59
Expenses: $62,849,423.65
Ending Fund Balance: $43,641,427.95
Change in Fund Balance: $5,338,081.94

Fund 50 – Food Service Fund
Beginning Fund Balance: $0.00
Revenues: $2,822,232.48
Expenses: $2,822,232.48
Ending Fund Balance: $0.00
Change in Fund Balance: $0.00

Fund 73 – Employee Benefit Trust Fund
Beginning Fund Balance: $8,935,702.98
Revenues: $1,665,290.57
Expenses: $1,269,104.85
Ending Fund Balance: $9,331,888.70
Change in Fund Balance: $396,185.72

Fund 80 – Community Service Fund
Beginning Fund Balance: $79,384.13
Revenues: $941,144.88
Expenses: $934,961.15
Ending Fund Balance: $85,567.86
Change in Fund Balance: $6,183.73

Fund 90 – Package and Cooperative Programs
Beginning Fund Balance: $0.00
Revenues: $212,696.59
Expenses: $212,696.59
Ending Fund Balance: $0.00
Change in Fund Balance: $0.00

Total – All Funds

Beginning Fund Balance: $63,379,252.16
Revenues: $166,941,237.72
Expenses: $161,312,147.96
Ending Fund Balance: $69,008,341.92
Change in Fund Balance: $5,629,089.76

Additional Information

The above numbers are currently being audited by the District’s financial auditor, Wipfli.
The ending fund balance for Fund 10 (General Fund) represents approximately 10.5% of the 2025–26 General Fund expenditure budget.
The Fund 73 Employee Benefit Trust Fund is managed by American United Life and earns a 1.8% guaranteed rate of return through December 31, 2025.

2025 Annual Meeting Minutes

Minutes of Annual Meeting

The Board of Education
Waunakee Community School District

An Annual Meeting of the Board of Education of Waunakee Community School District was held Monday, August 25, 2025, beginning at 7:00 PM in the Waunakee Community School District, 905 Bethel Circle, Waunakee, WI 53597.

I. Elect Chairperson to Conduct Budget Hearing and the Annual Meeting
President Ensign called the meeting to order at 7:00pm.

Present: Eaton, Ensign, Heinrichs, Hetzel, Murray, Sonne

President Ensign read the purpose of the annual meeting and asked for nominations for the chairperson of the annual meeting.

A motion was made by Tim Schell, seconded by Mark Hetzel, to nominate Joan Ensign as chairperson for the budget hearing and annual meeting. Upon receiving no other nominations, Ensign was elected as chairperson of the 2025 Annual Meeting.

II. Reading of the Official Notice of the Budget Hearing and the Annual Meeting
School District Clerk, Carlena Eaton read the official notices and noted the publications dates in the Waunakee Tribune.
Carly read the Notice
III. Budget Summary - Director of Business Services
Allie Newton reviewed the budget summary and answered questions. Summers shared information regarding financial planning. The Tax Levy meeting will be on October 30, 2025.
If anyone in the community has any questions, please contact Steve or Allie.
IV. Review of Minutes of the 2024 Annual Meeting
The 2024 Annual meeting minutes were reviewed.
V. Receive and Accept Treasurer's Report
Mark Hetzel, School District Treasurer, reviewed the treasurer’s report.

VI. Resolution A - Authorize the School Board to Charge Student Fees
Be it resolved that the Board of Education of the Waunakee Community School District, Dane County, State of Wisconsin is hereby directed to charge student fees, and at such costs as shall be set by said school board.
Introduced by: Brian Grabarski
Seconded by: Tim Schell
Date: August 25, 2025
Motion Carried.

VII. Resolution B - Salaries and Expenses for School Board Officers
Be it resolved that the Board members of the Waunakee Community School District be paid a salary that is stipulated below, plus increased by the approved CPI increase amount for the 2025-2026 school year. Board members may also be reimbursed for expenses incurred on district business when traveling outside the district and may use the wellness clinic as outlined.
Salaries to be:
President, Clerk, Treasurer $7178.00 per year for regular/special/committee meetings
All other Board members $6483.00 per year for regular/special/committee meetings.
Introduced by: Tim Schell
Second by: Dean Kaminski
Date: August 25, 2025
Motion Carried

VIII. Resolution C - School Lunch Program Authorization
Be it resolved that the Board of Education of the Waunakee Community School District, Dane County, State of Wisconsin is hereby directed to furnish school lunches to any and all students of this district at such places and times, and at such costs as shall be set by said school board, and the school board is hereby authorized to pay any deficiency which may result from said lunch program (Section 120.10(16).
Introduced by: Dean Kaminski
Second by: Deanne Lensert
Date: August 25, 2025
Motion Carried

IX. Resolution D – Authorize the School Board to Engage Legal Counsel if Needed
Be it resolved that the Board of Education of the Waunakee Community School District be authorized to engage legal counsel to represent the district and provide legal advice to the district.
Introduced by: Shelia Weihert
Second by: Tim Schell
Date: August 25, 2025
Motion Carried.

X. Resolution E - Set Date and Hour for 2026 Annual Meeting or Authorize School Board to Set Date and Hour
Be it resolved that the Board of Education of the Waunakee Community School District be authorized to set the date and hour for the 2026 Annual Meeting within the guidelines established by Wisconsin Statues (Between the fourth Monday in July and the fourth Monday in October).
Introduced by: Anne Blackburn
Second by: Deanne Lensert
Date: August 25, 2025
Motion Carried

XI. Resolution F - Transportation
Be it resolved that the Board of Education of the Waunakee Community School District, Dane County, State of Wisconsin be authorized to purchase, operate and maintain transportation vehicles as well as contract for transportation services to provide transportation to students, including but not limited to students whose residence is located within two miles of the school the student attends, as per Board Policy
Introduced by: Deanne Lensert
Second by: Anne Blackburn
Date: August 25, 2025
Motion Carried

XII. Resolution G - Adoption of Tax Levy
Mr. Chairperson, I move that there be levied a school tax assessed against all taxable property within the Waunakee Community School District in the sum of $49,463.,681necessary to operate and maintain the District School System and to finance the recommended budget for the 2025-2026 school year.
Introduced by: Brian Grabarski
Second by: Tim Schell
Date: August 25, 2025
Motion Carried.

XIII. Persons Attending Meeting May Request Information on Any Topic Relative to Current Policies and Proceedings of the Schools. There were no comments for this meeting.

XIV. Adjournment
A motion was made by Mark Hetzel second by Dean Kaminski, to adjourn the meeting at 7:26PM. Motion carried unanimously.

Respectfully submitted by:

_____________________________
Clerk

_____________________________
Date

Archived Meeting Planning - These items are part of our archived reports and may not be fully accessible. If you need any help accessing this information, please contact the Business Office @ 608-849-2000

Annual Meeting 2024

Annual Meeting 2023

Annual Meeting 2022

Annual Meeting 2021

Annual Meeting 2020

Annual Meeting 2019

Annual Meeting 2018

Annual Meeting 2017

Annual Meeting 2016

Annual Meeting 2015

Annual Meeting 2014

Annual Meeting 2013

Annual Meeting 2012

Annual Meeting 2011

Annual Meeting 2010

Annual Meeting 2009

Approved District Budget

2026-2027 Timeline

All Information described below is available in this linked document👉 2026-2027 Timeline

2026–2027 BUDGET TIMELINE

December 1
Review enrollment projection scenarios with the Budget Committee
Review the budget planning process with the Budget Committee

January 5–9
Review expenditure projection scenarios and open enrollment capacity
with the Budget Committee

January 6
Review the budget planning process with the Administrative Cabinet

January 12
Present open enrollment capacity to the School Board for approval

March 2–6
Present the first draft of the budget planning process to the
Budget Committee

March 9
Present the budget planning process to the School Board for approval

March 10
Distribute the approved budget planning process to the
Administrative Cabinet

March 15 – April 15
Building and department-level budget development

April 1–30
Prepare the first draft of the budget
Budget meetings with administrators as necessary

May 4–8
Present the first draft of the budget to the Budget Committee

May 11
Present the first draft of the budget to the School Board
School Board approves 2026–2027 student fees
School Board approves 2026–2027 insurance benefits

May 12–31
Staff presentations on the budget process

June 1–5
Present the second draft of the budget to the Budget Committee

June 8
Present the second draft of the budget to the School Board

July 1
State equalization aid estimates released by DPI

July 6–10
Present the third draft of the budget to the Budget Committee

July 13
Present the third draft of the budget to the School Board
Public hearing on the budget during the School Board meeting
School Board approves the budget to allow for summer activity

August 24
Present the approved budget at the annual School District Budget
Hearing and request public approval of the tax levy at the
Annual Meeting

September 18
Third Friday in September student count

October 15
State equalization aid certification released by DPI

October 26
School Board makes any changes to the budget and sets the tax levy
on or before November 1

Before November 10
School Board Clerk certifies the tax levy

DISCLAIMER

This timeline is provided in an accessible text format. If you require this information in an alternate format or need assistance accessing the content, please contact the Waunakee Community School District.

2026-2027 Budget Planning Process

All Information described below is available in this linked document👉 2026-2027 Budget Planning Process

Preliminary Budget Planning

2026-27 School Year

Budget Committee Meeting
March 2nd, 2026

Waunakee Community School District

I. 2026-2027 BUDGET TIMELINE

December 1
Review enrollment projection scenarios with the Budget Committee
Review budget planning process with the Budget Committee

December 16
Review budget planning process with the Administrative Cabinet

January 5
Review expenditure projection scenarios and open enrollment capacity with the Budget Committee

January 12
Present open enrollment capacity to School Board for approval

February 2
Present draft of budget planning process to Budget Committee

February 9
Present FTE request to school board for approval

March 9
Present budget planning process to the School Board for approval

March 10
Distribute approved budget planning process to the administrative cabinet

March 15 – Apr. 15
Building/department level budget development

April 1-30
Preparation of the first draft of the budget
Budget meetings with administrators as necessary

May 4-8
First draft of the budget to the Budget Committee

May 11
First draft of the budget to the School Board
School Board approves 2026-27 student fees
School Board approves 2026-27 insurance benefits

May 12-31
Staff presentations on the budget process

June 1-5
Second draft of the budget to the Budget Committee

June 8
Second draft of the budget to the School Board

July 1
State equalization aid estimates released by DPI

July 6-10
Third draft of the budget to the Budget Committee

July 13
Third draft of the budget to the School Board
Public hearing on the budget during School Board meeting
School Board approves budget to allow for summer activity

August 24
Presentation of the approved budget at the annual school district Budget Hearing. Request public approval of the tax levy at the Annual Meeting.

September 18
Third Friday in September student count

October 15
State equalization aid certification released by DPI

October 26
School Board makes any changes to the budget and sets the tax levy on or before November 1

Before Nov. 10
Certify tax levy by the School Board Clerk

II. ENROLLMENT HISTORY

Enrollment History is from the Third Friday in September Count
(Residents plus Open Enrollment-In)

Enrollment Increase “New” Students
• 2021-22 1.1%
• 2022-23 2.4%
• 2023-24 -1.0%
• 2024-25 1.9%
• 2025-26 -1.0%
• Five-year average is 0.68%

Enrollment increase is calculated by removing the 12th grade students, adding in K students, and adding in 20 students in 7th grade (St. John’s students). The difference between years is the increase in “new” students.

III. STAFFING

Staffing Classrooms K-6 – Ratios

2025-26 School Year

The optimum class size is per Board Policy.

2025-26 Staffing Ratios

School | Staff | Students | Ratio
Arboretum | 30.00 | 424 | 14.13
Prairie | 39.00 | 522 | 13.38
Heritage | 39.50 | 519 | 13.14
Intermediate | 48.00 | 667 | 13.90
Middle School | 56.50 | 646 | 11.43
High School | 93.25 | 1370 | 14.69
Students with Disabilities | 82.00 | 4369 | 53.28

Historical Staffing Ratios are also listed for the years 21-22 through 25-26.

IV. BUDGET FORECAST

Benefits of a Budget Forecast

• Recognize enrollment trends and the budgetary and facility impact
• Acknowledge overall enrollment will remain consistent over time
• Understand revenue trends including the property tax impact
• Acknowledge November 2024 referendum funds utilized in forecast
• Understand expenditure trends
• Compensation goals from November 2024 referendum included
• Realize the future impact of current fiscal decision
• Fund 10 fiscal challenges must be addressed
• Explore the outcomes of different data scenarios

Steps in the Budget Forecast

• Use enrollment projections to predict future enrollment scenarios
• Estimate revenue increases based on enrollment scenarios
• Estimate expenditure increases
• Analyze the outcomes and plan accordingly

Assumptions Made

• Current school finance system continues (revenue caps and per pupil aid)
• Enrollment projection scenarios are close to actual
• Salary costs increase at 5% in 26-27 (2.63% CPI & 2% compensation system)
• Health costs increase at 5% per year
• Dental costs increase at 0%
• Non-personnel costs do not increase except transportation (5%), utilities (5%), and district property insurance.
• 26-27 Revenues are based on a $325 per student increase in the revenue limit formula and state special education categorical aid at 42% for 26-27.

V. 2026-27 PLANNING

Enrollment Information/Projection

• OE In is open enrollment students attending WCSD
• The student count change between September 2025 and November 2025 was an increase of 2 students

Staffing Classrooms K-12 – Ratios

Preliminary Projections 2026-27

K - 243 12 Sections 20.3 to 1 (20) [- 2 sections]
1 - 266 14 Sections 19.0 to 1 (20) [no change]
2 - 269 14 Sections 19.2 to 1 (20) [-1 section]
3 - 306 14 Sections 21.9 to 1 (23) [-1 section]
4 - 323 15 Sections 21.5 to 1 (23) [+1 section]
5 - 325 14 Sections 23.2 to 1 (23) [no change]
6 - 341 15 Sections 22.7 to 1 (23) [no change-monitor]

Our headcount indicates -3 sections for grades K-6. The Board approved reallocating these 3 FTE to 4-year old kindergarten.

7th – 8th grade
Sept 25 646 students / 11.43 = 56.5 FTE
Nov 25 647 students / 11.43 = 56.6 FTE
Sept 26 681 students / 11.43 = 59.5 FTE

9th – 12th grade
Sept 25 1,370 students / 14.69 = 93.2 FTE
Nov 25 1,374 students / 14.69 = 93.5 FTE
Sept 26 1,381 students / 14.69 = 94.3 FTE

7th – 12th grade + 4 FTE

The actual change for grades 7-12 will be evaluated during the student registration process.

Administration is recommending +2 FTE at the middle school to bring each grade level up to 16 sections.

Fund 10 – “Big Picture Overview”

• This overview includes the approved November 2024 operational referendum
• The current 4K planning process includes 6 district half day programs and 6 community partner locations. The financial scenario identified above is based on the current 4K enrollment (141) and making a $5,000 payment for each 4K student. A district half day program would not have the enrollment support as this time. Any FTE savings from reallocating positions or accepting additional open enrollment students are not factored into the above scenario.
• The change in FTE at the middle school (+3) are not reflected in the positive budget balance of $463,648. The positive budget balance changes to +$163,648. The board approved 2.0 FTE 8th grade teachers at the February board meeting and discussed a 1.0 FTE increase for an interventionist.
• 26-27 open enrollment in does not reflect additional capacity. Capacity has been approved by school board in January 2026 (164 openings)
• 26-27 open enrollment out includes an increase of 10 students above current levels

Revenue assumptions:

$325 per student on the revenue limit formula
40% special education categorical aid
High cost categorical aid increases to 80% (May recommend lower percentage for later draft of budget)
Student enrollment per the 3-year average projection (+26)
November 2024 operational referendum fully utilized in 26-27

Expenditure assumptions:

5% increase in CPI/compensation systems
Classified staff referendum approved pay increase
5% health insurance increase
5% increase for utilities and transportation
Added middle school utilities in 26-27
Added 5 FTE (2 custodians, 1 security personnel, 2 FTE at middle school)
$100,000 increase to district contingency
Added NAMI contract back to maintenance budget

The following expenditure categories will need to be addressed:

Maintenance projects (currently funded through referendum $)

Comparable Financial Data

Average Spend: $16,838.55
Below average spend total: $3,231,278.05

2026-2027 First Draft of Budget

2026-2027 Second Draft of Budget

2026-2027 Third Draft of Budget

2026-2027 Final Draft of Budget

Budget Planning Process

Archived Budget Planning - This item is part of our archived records and may not be fully accessible. If you need help accessing this information, please contact the Business Office @ 608-849-2000

Archived Budget Planning - This item is part of our archived records and may not be fully accessible. If you need help accessing this information, please contact the Business Office @ 608-849-2000

2025-2026

2024-2025

2023-2024

2022-2023

2021-2022

2020-2021

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

2014-2015

2013-2014

Student Fees 2026-2027

All Information described below is available in this linked document👉 2026-2027 Student Fees

2026–2027 Student Fees

Waunakee Community School District

Overview

The Waunakee Community School District establishes student fees annually to help offset the cost of instructional materials, activities, and services that support student learning. Fees vary by school level, course enrollment, meal participation, and extracurricular involvement.

Students who qualify for free or reduced-price meals are not charged school district fees if a Wisconsin Department of Public Instruction (DPI) fee waiver form is completed and signed.

Elementary Schools (Kindergarten–4th Grade)

The annual elementary school fee for the 2026–2027 school year remains $70.00.

Meals

Milk: $0.50 per serving
Lunch: $4.50 per meal
Breakfast: $2.00 per meal

Lunch increased from $4.00 to $4.50 (12.5%). Breakfast increased from $1.50 to $2.00 (25%).

Additional Fees

Recorders: $7.00
Kindergarten Rest Mat: $14.00

Students reusing a kindergarten rest mat from a previous year do not need to purchase another mat.

Intermediate School (Grades 5–6)

The annual intermediate school fee for the 2026–2027 school year remains $70.00.

Instrument Rental Fees

Percussion Instrument Rental: $50.00
Small Instrument Rental: $100.00
Large Instrument Rental: $150.00–$200.00

Meals

Milk: $0.50 per serving
Lunch: $4.50 per meal
Breakfast: $2.00 per meal

Lunch increased from $4.00 to $4.50 (12.5%). Breakfast increased from $1.50 to $2.00 (25%).

Middle School (Grades 7–8)

The annual middle school fee remains $70.00 for the 2026–2027 school year.

Course Fees

Art (Grades 7–8): $5.00
Technology Education (8th Grade): $15.00
Agriculture (8th Grade): $5.00
Gateway/Technology (8th Grade): $5.00
Family & Consumer Education (8th Grade): $25.00

Activities and Other Fees

Sports Co-Curricular Fee: $40.00 per season
Football Equipment Fee: $50.00
Lock Rental: $9.00
Solo & Ensemble Participation Fee: $35.00

The Solo & Ensemble fee increased from $0.00 to $35.00 for 2026–2027.

Instrument Rental Fees

Percussion Instrument Rental: $50.00
Small Instrument Rental: $100.00
Large Instrument Rental: $150.00–$200.00

Meals

Milk: $0.50 per serving
Breakfast: $2.25 per meal
Lunch Meal Deal: $5.50

Breakfast increased from $1.75 to $2.25 (28.5%). Lunch Meal Deal increased from $5.00 to $5.50 (10%).

High School (Grades 9–12)

The annual high school fee for the 2026–2027 school year remains $70.00.

Art & Music Course Fees

The following courses and activities are $10.00 each:

2D & 3D Art Foundations
Advanced 2D & 3D Art
Band Uniform
Ceramics
Art Metals
Drawing/Printmaking
Advanced Art Workshop
Painting
Photography
Textiles

Technology Education & Construction Courses

Tech Ed Metals: $20.00
Tech Ed Home/Auto: $10.00
Woods I & Woods II: $40.00
Construction I & Construction II: $25.00
Tech Ed IDEA & BIG IDEA: $25.00

Family & Consumer Education Courses

Culinary I, II, III, and Baking & Pastry: $50.00

Academic Course Fees

AP U.S. History Materials Fee: $21.95

Student-Supplied Materials

Students enrolled in Technology Education Woods and Family & Consumer Education courses are responsible for supplying individual project materials.

Meals

Milk: $0.50 per serving
Lunch Meal Deal: $5.50

The Lunch Meal Deal increased from $5.00 to $5.50 (10%).

Activities and Other Fees

Co-Curricular Activity Fee: $85.00 per season
Football Equipment Fee: $50.00
Golf Course Rental Fee: $20.00
Parking Permit: $50.00
Lock Rental: $8.00
Percussion Instrument Rental: $50.00
Solo & Ensemble Participation Fee: $35.00
Small Instrument Rental: $100.00
Large Instrument Rental: $150.00–$200.00

Driver’s Education

Driver’s Education fees are set by CESA 2.

Fee Waiver Information

Students who qualify for free or reduced-price meals are not charged school district fees if the DPI fee waiver form is signed and submitted.

This student fee information is provided in an accessible text format. If you need this information in an alternate format or require assistance accessing the content, please contact the Waunakee Community School District.

Student Fees 2025-2026

All Information described below is available in this linked document👉2025-2026 Student Fees

2025–2026 Student Fees

Waunakee Community School District

Overview

The Waunakee Community School District establishes student fees annually to help offset the cost of instructional materials, activities, and services that support student learning. Fees vary by school level and course enrollment.

Students who qualify for free or reduced-price meals are not charged school district fees if a Wisconsin Department of Public Instruction (DPI) fee waiver form is completed and signed.

Elementary Schools (Kindergarten–4th Grade)

The annual elementary school fee for the 2025–2026 school year is $70.00, an increase from $55.00 in 2024–2025.

Milk is offered at $0.50 per serving.
Lunch is $4.00 per meal.
Breakfast is $1.50 per meal.

Recorders are available for $7.00.

A kindergarten rest mat is available for $14.00. This fee is not required if a student is reusing a mat from a prior year.

Intermediate School (Grades 5–6)

The annual intermediate school fee for the 2025–2026 school year is $70.00, an increase from $60.00.

Percussion instrument rental is $50.00.
Small instrument rental is $100.00.
Large instrument rental ranges from $150.00 to $200.00, depending on the instrument.

Milk is $0.50 per serving.
Lunch is $4.00 per meal.
Breakfast is $1.50 per meal.

Middle School (Grades 7–8)

The annual middle school fee remains $70.00 for the 2025–2026 school year.

Art (grades 7–8) fee is $5.00.
Technology Education (8th grade) fee is $15.00.
Agriculture (8th grade) fee is $5.00.
Gateway/Technology (8th grade) fee is $5.00.
Family and Consumer Education (8th grade) fee is $25.00.

The co-curricular activity fee is $40.00 per season.
The football equipment fee is $50.00.
Lock rental is $9.00.
Assignment notebooks are $5.00.

Percussion instrument rental is $50.00.
Small instrument rental is $100.00.
Large instrument rental ranges from $150.00 to $200.00.

Milk is $0.50 per serving.
Breakfast is $1.75 per meal.
Lunch meal deal is $5.00.

High School (Grades 9–12)

The annual high school fee for the 2025–2026 school year is $70.00, an increase from $60.00.

Course Fees

Most art courses, including 2D and 3D Art Foundations, advanced art courses, ceramics, metals, drawing, painting, photography, textiles, and band uniforms, are $10.00 per course.

Technology Education courses in metals, home/auto, IDEA, and BIG IDEA range from $10.00 to $25.00 depending on the course.

Woods I and Woods II have a fee of $40.00.
Construction I and II have a fee of $25.00.
Family and Consumer Education foods courses are $50.00.
AP U.S. History materials fee is $21.95.

Students enrolled in Technology Education Woods and Family and Consumer Education courses are responsible for providing individual project supplies.

Meals

Milk is $0.50 per serving.
Lunch meal deal is $5.00.

Activities and Other Fees

The high school co-curricular activity fee is $85.00 per season.
Football equipment fee is $50.00.
Golf course rental fee is $20.00.

The optional high school football helmet purchase program is $295.00.

Driver’s Education fees are set by CESA 2.

Parking permits are $50.00.
Lock rental is $8.00.
Percussion instrument rental is $50.00.
Solo and Ensemble participation fee is $35.00.
Small instrument rental is $100.00.
Large instrument rental ranges from $150.00 to $200.00.

Fee Waiver Information

Students who qualify for free or reduced-price meals are not charged school district fees if the DPI fee waiver form is signed and submitted.

This student fee information is provided in an accessible text format. If you need this information in an alternate format or require assistance accessing the content, please contact the Waunakee Community School District.

2026-2027 Facility Rental Fees

All Information described below is available in this linked document👉 2026-2027 Facility Rental Fees

2026–2027 Facilities Use Fees Schedule

Waunakee Community School District

Overview

The Waunakee Community School District provides facility rental opportunities for community groups, organizations, and outside entities in accordance with District policies and procedures. Facility use fees vary based on the user classification group and the type of facility requested.

A facility use application covers no more than one six-month period:

July 1 through December 31, or
January 1 through June 30.

WCSD Group Classifications

Group 1 – WCSD School Sponsored Activities

All school-sponsored activities approved by the building principal shall have precedence over other facility requests. Significant consideration should be given to scheduling activities during times when custodial staff are normally on duty.

A school employee must be present for all school-sponsored events. If custodial staff are needed outside their regularly scheduled hours, approval must be obtained from the Athletic Director.

Group 2 – WCSD School Affiliated Groups

School-affiliated groups include:

Parent Teacher Organizations (PTOs)
Booster Organizations
Village Recreation Department
Friends of Waunakee Performing Arts
Local Educational Foundations

Group 3 – Designated Resident Nonprofit Groups/Organizations & Government Agencies

Examples include:

Boy Scouts, Girl Scouts, Cub Scouts, 4H, and other civic youth organizations with a majority of District students
Resident youth athletic organizations such as Waunakee Area Soccer Club, youth wrestling, football, hockey, lacrosse, swim club, and similar organizations
Local service organizations such as Rotary, Lions/Leos, Jaycees, and Optimists
Waunakee Chamber of Commerce
Waunakee Public Library
Resident neighborhood and condominium associations
Resident Home Talent League Baseball Teams
Waunakee Community Band
Public post-secondary educational institutions such as UW System and Madison College

The District may request rosters or documentation to verify eligibility.

Group 4 – Dane County Resident Individuals & Nonprofit Organizations

Includes resident individuals, schools, and nonprofit organizations located in Dane County.

Nonprofit organizations must have 501(c)(3) status or equivalent IRS designation. The District may request documentation to verify nonprofit status.

Group 5 – Non-Resident & For-Profit Organizations

Includes:

Non-WCSD residents
For-profit entities
Nonprofit organizations or schools located outside Dane County

WCSD Facilities User Group Expectations

Reservation Requirements

Facilities must be reserved at least 48 hours in advance through the WCSD Athletic Office at 608-849-2103 or online at:
https://shorturl.at/jmnu0

Users should provide detailed setup information in advance, including needs for:

Tables
Chairs
Garbage cans
Other equipment or setup items

Required Documentation

Users must complete and submit all required paperwork, including:

Waiver Damage Form
Certificate of Insurance

Custodial Support & Supervision

For events involving children, a custodian will be on duty. Custodians may assist during the event but also maintain additional work responsibilities.

WCSD provides supervision for school-sponsored events only. School staff do not supervise children during non-school-sponsored events or activities.

Additional Expectations

District gymnasiums may be rented for half-days at 50% of the daily rental fee.
Users are expected to assist with cleanup during and after events.
Any damage should be reported immediately.
Participants and spectators should remain in designated event areas.
Small children must be supervised at all times and may not roam school facilities unsupervised.

Facility Use Application Fees

User Group	Fee
Group 1	$0.00
Group 2	$0.00
Group 3	$0.00
Group 4	$40.00
Group 5	$40.00

Aquatic Center

Aquatic Center rental fees are available in a separate rental fee schedule.

Performing Arts Center

Performing Arts Center rental fees are available in a separate rental fee schedule.

Gymnasiums & Athletic Fields

(All rates are per day unless otherwise noted.)

Fieldhouse & Intermediate School Lacrosse Fields

User Group	Fee
Group 2	$200.00
Group 3	$300.00
Group 4	$400.00
Group 5	$550.00

Warrior Stadium & Warrior Pitch (Hourly)

User Group	Fee
Group 2	$100.00/hour
Group 3	$125.00/hour
Group 4	$150.00/hour
Group 5	$200.00/hour

Gymnasium

User Group	Fee
Group 2	$70.00
Group 3	$90.00
Group 4	$150.00
Group 5	$220.00

Baseball & Softball Diamonds

User Group	Fee
Group 2	$70.00
Group 3	$90.00
Group 4	$150.00
Group 5	$200.00

Grass Practice Fields

User Group	Fee
Group 2	$70.00
Group 3	$90.00
Group 4	$150.00
Group 5	$200.00

Batting Cages (Indoor – Hourly)

User Group	Fee
Group 2	$0.00
Group 3	$0.00
Group 4	$0.00
Group 5	$55.00/hour

Wrestling Rooms

User Group	Fee
Group 2	$50.00
Group 3	$60.00
Group 4	$90.00
Group 5	$160.00

School Facilities

WIS Cafeteria & WCHS Commons

User Group	Fee
Group 2	$70.00
Group 3	$90.00
Group 4	$150.00
Group 5	$220.00

General Classroom & Conference Room

User Group	Fee
Group 2	$25.00
Group 3	$30.00
Group 4	$35.00
Group 5	$50.00

Specialized Classroom

User Group	Fee
Group 2	$70.00
Group 3	$90.00
Group 4	$150.00
Group 5	$200.00

Additional Labor Charges

(Per hour, if needed)

Service	Fee
Set-Up & Take-Down (Outside Normal Hours)	$45.00/hour
Field Prep & Lining	$45.00/hour

Custodial Supply Charge

User Group	Fee
Groups 1–4	$40.00
Group 5	$50.00

Additional Equipment Charges

Equipment	Fee
Field Lights	$50.00/hour
Microphone, Scoreboard, Sound Equipment	$10.00 flat fee

* Fees are charged when admission fees are charged to spectators or audiences.

2025-2026 Facility Rental Fees

All Information described below is available in this linked document👉2025-2026 Facility Rental Fees

2025–2026 Facilities Use Fees

Waunakee Community School District

Overview

The Waunakee Community School District makes school facilities available for use by school-sponsored activities, affiliated groups, nonprofit organizations, and other approved users in accordance with Board Policy. Facility use fees are based on the type of group using the space, the facility requested, and any additional staffing or equipment needs.

A facility use application is required for all requests and covers a period of no more than six months, either July 1 through December 31 or January 1 through June 30.

Facility Use Application Fee

Group 1 – Fees Waived: No application fee
Group 2 – Fees Waived: No application fee
Group 3 – Fees Waived: No application fee
Group 4: No application fee
Group 5: Application fee of $40.00

Group Classifications

Group 1 – WCSD School-Sponsored Activities
Includes all school-sponsored activities approved by the building principal. These activities take scheduling priority over other requests. A school employee must be present for all school-sponsored events. If custodial staff are required outside of normal hours, approval must be obtained from the Athletic Director.

Group 2 – WCSD School-Affiliated Groups
Includes Parent Teacher Organizations, booster organizations, the Village Recreation Department, Friends of Waunakee Performing Arts, and local educational foundations.

Group 3 – Designated Resident Nonprofit or Governmental Organizations
Includes recognized civic youth groups with at least 80 percent district student participation, resident youth athletic organizations, local service organizations such as Rotary and Lions, the Waunakee Chamber of Commerce, the Waunakee Public Library, resident neighborhood associations, resident home talent baseball teams, the Waunakee Community Band, and resident post-secondary educational institutions.

Group 4 – Resident Individuals, Schools, or Nonprofit Organizations Located in Dane County
Includes nonprofit organizations with 501(c)(3) or equivalent status. Documentation may be required to verify nonprofit status.

Group 5 – For-Profit Entities or Non-Resident Organizations
Includes resident for-profit entities and nonprofit organizations or schools located outside of Dane County.

Gymnasiums and Athletic Fields

(All rates are per day unless otherwise noted)

Fieldhouse and Intermediate School Lacrosse Fields range from $200.00 to $500.00, depending on group classification.

Warrior Stadium and Warrior Pitch are charged hourly, ranging from $100.00 to $175.00 per hour, depending on group classification.

Gymnasiums range from $70.00 to $200.00.

Baseball and softball diamonds range from $70.00 to $200.00.

Grass practice fields range from $70.00 to $200.00.

Wrestling rooms range from $50.00 to $160.00.

School Facilities

WIS Cafeteria and Waunakee Community High School Commons range from $70.00 to $200.00.

General classrooms and conference rooms range from $25.00 to $50.00.

Specialized classrooms range from $70.00 to $200.00.

Additional Labor Charges

(Charged per hour when required)

Set-up and take-down outside normal hours are charged at $45.00 per hour.

Field preparation and lining are charged at $45.00 per hour.

A custodial supply charge applies and ranges from $40.00 to $50.00, depending on group classification.

Additional Equipment Charges

Field lighting is charged at $50.00 per hour.

Microphone, scoreboard, and sound equipment are charged at a $10.00 flat fee.

Fees are charged when an admission fee is collected from spectators or audiences.

Aquatic Center Rental Fees

Pool rental fees are based on the total number of attendees, including participants, spectators, and officials. In addition to rental fees, renters are responsible for lifeguard wages and a custodial supply fee. Resident or non-resident status is determined by the Athletic Director in accordance with Board Policy.

Rental rates range from $75.00 to $130.00 per hour for resident groups and $95.00 to $155.00 per hour for non-resident groups, depending on attendance levels.

Custodial supply fees are assessed based on attendance, beginning at $25.00 and increasing for larger groups.

Aquatic Center memberships are available at the following annual rates:
Individual membership: $60.00 resident, $72.00 non-resident
Family membership: $120.00 resident, $144.00 non-resident
Senior membership (age 55 and older): $54.00 resident, $65.00 non-resident

Performing Arts Spaces

Performing Arts Center (PAC – Room 1800)

Rehearsal hours are charged at $50.00 to $100.00 per hour, depending on group classification.

Show hours are charged at $100.00 to $200.00 per hour, beginning one hour prior to the event start time.

Front-of-curtain use ranges from $30.00 to $80.00.

Auditorium (Room 1118)

Rehearsal hours with full lighting and sound range from $30.00 to $75.00 per hour.

Show hours with full lighting and sound range from $50.00 to $150.00 per hour.

Front-of-curtain use ranges from $30.00 to $80.00.

Performing Arts Labor and Additional Charges

A site supervisor or director is required at all times and is charged at $40.00 per hour.

Adult technicians are charged at $30.00 per hour.
Student technicians are charged at $20.00 per hour.
House managers are required for ticketed events and are charged at $30.00 per hour.
Ushers are charged at $20.00 per hour, if needed.
Custodial services are charged at market rates.
Glitter or confetti clean-up is charged at $50.00.

Additional charges may apply for piano tuning, orchestra pit cover changes, acoustical shells, risers, light trees, and dance floor installation.

Groups 1, 2, 3, and 6 are not charged for performing arts facility fees.

User Group Expectations

Facility users must reserve facilities at least 48 hours in advance through the WCSD Athletic Office or the district’s online reservation system.

Users must complete and submit all required paperwork, including a facility use application, waiver and damage form, and certificate of insurance.

For events involving children, a custodian will be on duty. District staff supervise school-sponsored events only. Non-school-sponsored events are responsible for their own supervision.

Users are expected to assist with clean-up, report any damage immediately, and ensure that children are supervised at all times.

This facilities use fee information is provided in an accessible text format. If you require this information in an alternate format or need assistance accessing the content, please contact the Waunakee Community School District.

DPI Enrollment Count

DPI Enrollment

January 2026

All Information described below is available in this linked document👉Second Friday in January Count 2026

WAUNAKEE COMMUNITY SCHOOL DISTRICT