Payroll Forms

To access a form, click on the title of the form in the tabs below, then click on the form name.

Forms # 1 - 4 below must be completed and turned in to the District Office by your first day of work. Please carefully review each form and complete all the required fields in order to not delay payroll setup. Payroll forms also are available at the District Office. Please make sure that you bring appropriate identification with you as outlined below.

Bring your completed forms and current identification to the District Office by your first day of work: 905 Bethel Circle, Waunakee | M - F | 8:00 am - 3:30 pm.

1.) Direct Deposit Authorization

Direct Deposit Authorization Form click here.
The Waunakee Community School District issues electronic payment for all payrolls. No paper checks are issued.

A voided check or a form from your bank that contains your account number and bank routing number must be attached to your completed direct deposit authorization form.

Please be sure that your bank address and phone number are listed on your form.

Direct Deposit frequently asked questions, click here.

*Please note: You are required to notify the Payroll department if you close your account or make changes 10 days PRIOR to the next payroll date.

Need Additional Payroll Help?

2.) Employment Eligibility Verification

Employment Eligibility Verification: Instructions click here | Form - I-9 click here
This form requires the district to obtain proof of your eligibility to work in the United States. Complete Section 1 only. The district will complete Section 2. Page 3 is the list of acceptable documents (all documents must be Unexpired). Please bring original documents (we cannot accept photocopies).

Please make sure to review and complete every box in section 1. List "n/a" if not applicable.
Check one of the preparer and/or translator certification boxes.
Sign and date it.

Click here to view which fields are required to be filled in on the I-9 form.

3.) Federal Withholding (W-4)

4.) State Withholding (WT-4)

Work Permit (if under 16 years old)

Work Permit - IF YOU ARE UNDER 16 YEARS OLD

Anyone under the age of 16 must have a completed work permit. Work permits are available in the High School office. Take the following information to the High School office to obtain your permit:

A letter of employment from the hiring manager or administrator
A letter from and signed by the parent/guardian giving you authorization to work for the Waunakee Community School District
Signed Social Security card
Fees for the work permit are waived if working for the school district

WRS/ETF Rehired Annuitant

If you are Retirement Age and Receiving a Wisconsin Retirement/ETF annuity benefit

WRS/ETF Rehired Annuitant Form - click to print & complete.
You will be required to complete a WRS/ETF Rehired Annuitant Form upon your first day working as a WRS/ETF rehired annuitant at Waunakee Schools. WRS/ETF requires that you have satisfied a good faith termination of employment before returning to work as a WRS/ETF rehired annuitant, which can require you meet a break in service of re-employment by a WRS/ETF participating employer of up to 75 days. Submit the completed form to the Waunakee School's Human Resources Department.