Payroll Forms

To access a form, click on the title of the form in the tabs below, then click on the form name.

Forms # 1 - 4 below must be completed and turned in to the District Office by your first day of work. Please carefully review each form and complete all the required fields in order to not delay payroll setup. Payroll forms also are available at the District Office. Please make sure that you bring appropriate identification with you as outlined below.

Bring your completed forms and current identification to the District Office by your first day of work: 905 Bethel Circle, Waunakee | M - F | 8:00 am - 3:30 pm.

1.) Direct Deposit Authorization

Direct Deposit Authorization Form click here

The Waunakee Community School District issues electronic payment for all payrolls. No paper checks are issued.

A voided check or a form from your bank that contains your account number and bank routing number must be attached to your completed direct deposit authorization form.

Please be sure that your bank address and phone number are listed on your form.

Direct Deposit Frequently Asked Questions (FAQ) - click here.

Please note: You are required to notify the Payroll department if you close your account or make changes 10 days PRIOR to the next payroll date.

Need Additional Payroll Help?

2.) Employment Eligibility Verification

Employment Eligibility Verification: Instructions click here | Form - I-9 click here
This form requires the district to obtain proof of your eligibility to work in the United States. Complete Section 1 only. The district will complete Section 2. Page 3 is the list of acceptable documents (all documents must be Unexpired). Please bring original documents (we cannot accept photocopies).

Please make sure to review and complete every box in section 1. List "n/a" if not applicable.
Check one of the preparer and/or translator certification boxes.
Sign and date it.

Click here to view which fields are required to be filled in on the I-9 form.

3.) Federal Withholding (W-4)

4.) State Withholding (WT-4)

Work Permit (if under 16 years old)

Work Permit - IF YOU ARE UNDER 16 YEARS OLD

A work permit is required before anyone under the age of 16 is allowed to work in any job with the exception of agriculture or domestic service work.

16- and 17-year-old minors do NOT need to obtain a work permit prior to beginning work. Work permits will not be issued for minors ages 16 or 17.

If you need a work permit, follow the directions below to obtain one:

Click here to access the DWD website. Parents and guardians may obtain a work permit by following the instructions on the DWD website.
Note that parents and guardians are required to pay the work permit application fee at the time of purchase.
After the payment has processed the parent or guardian will receive an email confirmation.
Provide the confirmation email from the DWD to Human Resources.

For minors working for the Waunakee Community School District: WCSD will reimburse the $10.00 permit fee to the minor by no later than the date of the first paycheck.

WRS/ETF Rehired Annuitant

WRS/ETF Rehired Annuitant Form - click to print & complete

You will be required to complete a WRS/ETF Rehired Annuitant Form upon your first day working as a WRS/ETF rehired annuitant at Waunakee Schools. WRS/ETF requires that you have satisfied a good faith termination of employment before returning to work as a WRS/ETF rehired annuitant, which can require you meet a break in service of re-employment by a WRS/ETF participating employer of up to 75 days. Submit the completed form to the Waunakee School's Human Resources Department.